Tips

Many federal agencies, such as the National Institutes of Health (NIH), have multiple centers, institutes, and divisions that fall under their umbrella. For example, the National Institute of Mental Health is an institute of NIH. When an award is created in MyFunding, the Direct Sponsor defaults to the sponsor that was selected when the funding proposal was created. However, for activation and reporting purposes, it is important to update the Direct Sponsor to reflect the center, institute, or division as listed in the Notice of Award (NOA).

Indirect costs (also known as IDC, F&A costs, or overhead costs) are those costs associated with the conduct of sponsored projects that are incurred for common or joint objectives and therefore are not readily identifiable with a specific project. The University has a federally negotiated rate agreement that outlines the approved IDC rate for use in sponsored research, instruction and training, and other sponsored activities.

Changing the Specialist on a MyFunding award record has many ramifications that may negatively impact an award record or notification if done incorrectly. Therefore to request the change please contact the current Specialist listed on the award record or the PERIS™ team at peristeam@pitt.edu.

When a sponsored project is finished (the Principal Investigator has completed the project), the award record must be updated in MyFunding to ‘Complete’ (Close) the record.

When the Office of Sponsored Programs (OSP) creates a new award in MyFunding, the department number indicated in the funding proposal is automatically mapped to the newly established award. The department can be updated while an award is in a ‘Draft’ state by following the below steps.

As a reminder from the tip that was released on April 11, 2019, all award-related documents should be uploaded using the “Upload Award Documents” activity in the MyFunding award workspace (as shown below). Documents to be uploaded

Prior to the rollout of MyFunding, MyRA was the University’s electronic system primarily used for the development, routing, and submission of non-financial agreements (i.e. Material Transfer Agreements, Data Use Agreements, and Confidentiality Agreements). As part of the PERIS™ project, MyRA has been enhanced to allow the Office of Sponsored Programs (formerly the Office of Research) to track the negotiation of funded agreements.

The ‘Personnel’ page of an award in MyFunding is used to capture all personnel listed on an award.

As a reminder from the tip that was released on September 19, 2018, an advance search can be conducted in MyFunding by following the steps shown below:

In response to user feedback, the PERIS™ team is creating YouTube training videos to assist users with award actions in MyFunding. The below videos are available for immediate use: • Central Office: Approving a Modification Request • Central Office: How to Submit an Ancillary Review • Department: